Category Archives: Research Development

Optimizing Institutional Approaches to Core Facility Investment to Enable Research – NORDP 2015

Download “Optimizing Institutional Approaches to Core Facility Investment to Enable Research” from the National Organization of Research Development Professionals (NORDP) 2015 Conference, Bethesda, Maryland: [PDF]

Full text:


NORDP 2015

Optimizing Institutional Approaches to Core Facility Investment to Enable Research

Jeff Horon, Consultant, Elsevier Research Intelligence

Abstract

In “Optimizing Institutional Approaches to Enable Research,” authors Grieb, Horon, Wong, Durkin, and Kunkel present a comprehensive set of best practices for providing leading-edge core facilities that contribute to the successful execution of research and increase competitiveness for external sponsorship. The authors conclude:

“…. This approach has created a number of standardized, transparent processes to effectively manage central infrastructure that enables enterprise-wide research, including a process for capital equipment planning, a procedure to evaluate new cores, a method for reviewing and managing the lifecycle of existing cores (invest, maintain, or sun-down), an investment in the administration and operational efficiencies of the cores, and support for the development and implementation of new methodologies for our investigators. The execution of these processes has provided faculty with forward-looking technologies to facilitate innovative research and provide a competitive edge for extramural support.”

Therefore the mechanisms for improvement of core facility management and the tangible benefits thereof are understood, but it is often initially not understood how to identify and diagnose sub-optimal funds flows and investment decisions. Funds flows, particularly those related to capital equipment depreciation, can have significant effects on core facility fees to investigators, indirect cost recovery, and availability of funds for equipment replacement/upgrades and provision of new services. Increased understanding of these funds flows can lead to better investment decisions involving strategic allocation of funds to urgent equipment and facility needs as identified by scientific advisory (versus haphazard or ‘hat in hand’ voluntary fundraising models) and periodic review, both to elicit new services investigators would benefit from and to phase out services that have become inefficient or commoditized.

Understanding Funds Flows

Capital equipment ‘on core facility books’ vs…

Capital equipment costs may:

-be factored into investigator-facing costs, reducing the need for subsidization and providing automatic return of funds to repair, replace, and upgrade equipment; however, higher investigator-facing costs may also reduce perceived competitiveness and/or utilization

-fall into capped cost pools, reducing overall indirect cost recovery to the institution

…. ‘on university books’

Capital equipment costs may:

-be factored out of investigator-facing costs, increasing perceived competitiveness and/or utilization; however, funds flows need to be understood and managed such that there are funds to repair, replace, and upgrade equipment; increased subsidization may be required, and some of the benefits may accrue to users external to the institution

-fall into uncapped cost pools, increasing overall indirect cost recovery to the institution

Investment Decision Framework

(adapted from Grieb, et. al., [i] Fig. 1)

nordp-2015-core-facility-investment

By understanding funds flows, institutions can enable strategic decision-making, such as the core facility investment decision framework presented in Grieb, et. al.

In particular, the existence of designated funds for equipment repair, replacement, upgrades, and new equipment purchases implies that there will be input from a scientific advisory board (“What sorts of new equipment and services do our investigators require?”) and/or executive leadership, determining how funds will be allocated from a strategic perspective.

This comprehensive view may lead to further improvements in business processes, e.g. phasing out services that have been commoditized.


 

[i] Grieb, et. al. “Optimizing Institutional Approaches to Enable Research.” Journal of Research Administration Fall 2014. Vol. XLV. No. 2: http://srainternational.org/publications/journal/volume-xlv-number-2/optimizing-institutional-approaches-enable-research

University, Industry, and Government Partnership: A Science and Technology Roadmap to Drive Innovation – APLU 2014

Download “University, Industry, and Government Partnership: A Science and Technology Roadmap to Drive Innovation” from the Association of Public and Land-Grant Universities (APLU) Annual Meeting 2014, Orlando, Florida: [PDF]

Hosted by: Elsevier Research Intelligence

The Illinois Science & Technology Coalition (ISTC) in September 2014 issued the Illinois Science & Technology Roadmap (S&T Roadmap), an innovative, data-driven report that identifies key technology areas where Illinois has a comparative advantage in innovation.  As one of the Roadmap’s key data partners, Elsevier helped ISTC identify the science and technology research strengths of Illinois.  Drawing on data from Scopus, the world’s largest abstract and citation database, Elsevier and ISTC analyzed indicators of research output and citation impact, cross-sector collaboration, patent citations, and research usage to determine what are Illinois’s main competitive research strengths vis-à-vis other peer states and the US as a whole.

You will see results from the S&T Roadmap and learn how universities’ research offices, tech transfer and commercialization offices, and corporate relations as well as those from industry (tech/company incubators, VC funders) and government (national labs, Department of Commerce, etc.) can work together to impact innovation at the state level.

Speaker: Jeff Horon, Consultant, Elsevier Research Intelligence

Optimizing Institutional Approaches to Enable Research – Journal of Research Administration

Our article “Optimizing Institutional Approaches to Enable Research” is now available in the Journal of Research Administration Volume XLV, No. 2.

Society of Researchers International members can access the article at: http://srainternational.org/publications/journal/volume-xlv-number-2/optimizing-institutional-approaches-enable-research

From the editor:

In “Optimizing Institutional Approaches to Enable Research”, Grieb and co-authors focus on a key requirement of research administrators, that of ensuring there is adequate infrastructure to create the backbone for cutting edge research. Within the constraints of a university budget, core facilities must be sustained and replaced in order to compete for extramural funding. “The historic high-end, self-sufficient laboratories have been mostly replaced by laboratories that rely on institutionally supported infrastructure (i.e. core facilities).” Decision making about what to support, the cost of the support and the replacement of the core facilities is often not well managed. An institutional approach for enhancing the effectiveness of core infrastructure operations by implementing process improvements, managing the lifecycle of core facilities, and monitoring key core facilities’ metrics is described. In doing so, it addresses one of the key concerns raised in the article by Derrick and Nickson, that strategies that engage researchers, promote communication between administrators and researchers, and lead to a collaborative approach to streamline bureaucratic processes engenders success.

Expertise and Resource Portals for University-Industry Engagement – UEDA Annual Summit 2014

Abstract:

University systems, state governments, and economic development organizations are developing new expertise and resource portals to foster university-industry engagement. These portals expose subject matter experts conducting research and university resources like core facilities willing to engage with industry, making experts and resources discoverable by search and easier to connect with.

Download slides from our panel at the University Economic Development Association Annual Summit 2014, Santa Fe, New Mexico: Jeff Horon: [PDF] [View on SlideShare], George Raudenbush [View on SlideShare], and David Knowles on behalf of Sharlini Sankaran [View on SlideShare] or view the embedded SlideShare presentations shared by UEDA.

Jeff Horon, Elsevier Research Intelligence (moderator):

David Knowles on behalf of Sharlini Sankaran, ReachNC:

George Raudenbush, Arizona State University:

Strategies for Increasing the Competitiveness of Team Science and Center Grant Proposals – NORDP 2014

Download “Strategies for Increasing the Competitiveness of Team Science and Center Grant Proposals” from the NORDP 2014 Conference: PDF

Co-presenters

Christine Black, Assistant Director, University of Michigan Medical School Office of Research

Jeff Horon, Consultant, Elsevier Research Intelligence

Problem statement

Multiple factors in the research landscape are converging to make the competitiveness of an institution’s team science and center grant proposals critical to long-term financial sustainability. Science is increasingly performed in larger teams. Funding bodies are receiving more proposals for the same award dollars. These factors, combined with the larger financial scale of team science and center grant proposals, make it more important than ever to submit proposals that will stand apart from the crowd.

Best practices

Christine Black will discuss the array of resources and services available to investigators at the University of Michigan Medical School, including:

Direct proposal assistance – defraying the costs of proposal preparation, editing services, and peer review

Informational resources – a database of previously funded proposals,

CTSA resources for team science

Attention to resource-based competitiveness – maintenance of leading-edge cores / shared service facilities and equipment, and a database of the resources available

Jeff Horon will discuss further non-traditional and data-enabled support, including:

Team formation assistance – discovering new team/center participants via searches of subject matter expertise data

Evidence to increase proposal impact – utilizing network analysis of prior co-authorship and co-participation on sponsored projects

Direct proposal assistance – establishing data resources to complete exhibits and supplementary data requirements with minimal burden on pre-award staff

Topic tracks: Managing team science/team research, Large proposal development

Evidence-based Metrics for Research Performance Strategies – NORDP 2014

Download “Evidence-based Metrics for Research Performance Strategies” from the Pre-NORDP 2014 Workshop: PDF

This presentation covers:

What are metrics?
+How to develop good metrics

Metrics for research
+How to develop good research metrics

Expanding research dashboard metrics to benchmarking and collaboration

Drilling beneath research dashboard metrics for advanced use

Abstract:

With increased competition in the US R&D landscape, research institutions are taking a strategic approach to research and collaboration strategies. Structured data sources, evidence-based metrics, and collaboration and benchmarking tools, as delivered by the new Pure Experts Portal, are increasingly being used by research managers to inform decision making and to enhance their institutions research strategy. Current users of SciVal Experts will share case studies and how they have used the web services and functionality of SciVal Experts to address critical institution needs.